Rooyan Urban Green Space Management System
Smart monitoring, transparent management, precise decisions
Managing urban green space across large cities and districts calls for precise monitoring, continuous control of maintenance operations, efficient contractor management, and transparency across financial and operational processes.
Built on GIS technology, a field-monitoring mobile app, and a smart contract-control engine, the system gives municipalities and green-space organizations a single, integrated way to manage green-space maintenance operations.
It is designed to raise productivity, reduce oversight costs, speed up the invoicing process, and build a comprehensive, location-based database of a city's green space.
Common challenges
- No precise oversight of contractor performance
- Difficulty controlling field operations
- Disputes over invoices and reported volumes
- No location-based, citable documentation
- Delays in preparing and approving invoices
- Green-space data scattered across sources
- Reliance on traditional, paper-based processes
- No comprehensive, GIS-based data bank
Subsystems
Contract & Contractor Management
Register, manage and fully control green-space maintenance contracts, structured around zones, districts and contractors.
- Register and manage maintenance contracts
- Define contractors and supervisors
- Track contract progress
- Manage operation volumes
- Control the green-space price list
- Manage addenda and adjustments
- Track the financial status of contracts
Smart Field Monitoring
A mobile field app captures every maintenance operation with an exact time and location, ready for control at any point.
- Record the operation's location
- Record the activity's execution time
- Capture field photos
- Submit supervisor reports online
- Track contractor attendance and performance
- Log operations on the GIS layer
- Monitor contractors' daily operations
Comprehensive Green-Space Data Bank
Build and continuously update a comprehensive, location-based database of the city's green space.
- Database of green-space items and volumes
- Maintenance history log
- Manage geographic boundaries
- Spatial analysis of operations
- Display information on the city map
- Manage contractor coverage areas
Management Dashboard & Reports
Real-time dashboards for monitoring maintenance status, contractor performance, contract finances and key indicators.
- Real-time management dashboard
- Contractor performance analysis
- Financial and contractual reports
- Field operations reports
- Spatial analysis of city services
- Analytical and statistical reports
- Alerts and discrepancy control
From field operations to smart invoicing
By integrating operational, monitoring and financial processes, the system enables precise control of maintenance work and fast invoice issuance.
Contractor proposes the operation
The contractor logs a proposed green-space maintenance operation.
- Log the activity
- Log the location
- Log the time
- Attach supporting photos
Supervisor review & approval
The supervisor checks and approves the logged operation, either on-site or online.
- On-site visit
- Document review
- Quality check of the operation
- Approve or request correction
Smart, contract-based control
The system checks the logged operation against the contract terms and the official price list.
- Volume control
- Price-list control
- Operation history checks
- Discrepancy control
Smart invoice issuance
The contractor's invoice is generated automatically, based on approved operations.
- Automatic calculation
- Deduction control
- Financial report
- Contract progress report
Management outcomes
Key advantages
- Based on the official price list of the Plan and Budget Organization
- Integrated with the city's GIS
- Location- and time-aware monitoring
- A dedicated mobile app
- Suited to large cities and urban districts
- Customizable to each municipality's structure
- Deployable on an organizational network or the municipal data center
- Extensible and ready for further integration
Trackable management indicators
- Maintenance operation progress
- Contractor performance
- Maintenance cost per zone
- Status of urban green space
- Volume of logged operations
- Irrigation and maintenance status
- Spatial analysis of city services
- Deviation between plan and execution
- Quality of contractor performance
Using the system's analytical dashboards, city managers can monitor and analyze maintenance status, contractor performance, costs and key indicators in real time.